You receive so many emails that, if stacked together, they could (almost) reach the Moon. Well, alright, we might be exaggerating a bit, but the daily flood of emails for an average user is often substantial, especially in the professional sphere!
To navigate this virtual jungle and maintain control over your online presence, it's wise to implement certain strategies. Creating an email alias, for instance, can help you stay organized while protecting your data.
Today, we’ll explain how to create an email alias using Outlook’s mail server.
Let’s go back to basics!
It’s possible to create several aliases for different uses, depending on your goals. For example, a primary alias could be used for websites related to your professional activity, and secondary aliases for your personal activities. You could also use different aliases for signing up on various social networks or for online shopping, for added security.
To create an alias in Outlook, simply generate a new email address using the appropriate feature. We’ll detail the process further down in this article!
An Outlook email alias, just like any other email software alias, serves a dual purpose. It allows you to manage your emails effectively, while also controlling your digital footprint.
More specifically, using email aliases has several advantages:
In the professional sphere, aliases also help separate emails related to your work from personal emails. This is an excellent method to distinguish different aspects of your activity and organize your communications with various collaborators.
And if you’re using an email signature management tool like Letsignit, you can even go as far as to automatically integrate a distinct email signature for each of your aliases.
Note that it is not possible to create an alias from the Outlook desktop or mobile app. You’ll need to go through your Outlook Microsoft account online.
However, once the alias is created, you can choose the alias to send an email through the desktop or mobile app.
To create an email alias directly via the link:
To create and add an alias from your Outlook inbox, follow these steps:
And while setting up your account, we recommend you take advantage of the opportunity to add a specific Outlook 365 signature for each alias created.
Currently, it’s not possible to add an existing address such as @hotmail.com, @live.com, @outlook.com, or @msn.com as an alias.
You cannot create an alias using a @hotmail, @live.com, or @msn.com address either. If you really want to use a Hotmail address, you will need to log out of your account, then create a new account (but in this case, it will be a full account, not an alias).
While it’s impossible to create an alias in the Outlook app, you can still send an email from an existing Outlook alias on all versions of the server.
Pro tip for email signatures: no matter which address you send a professional email from, don’t forget to include a professional email signature so your recipients know exactly who you are!
Is one of your aliases being targeted by spam, or is your inbox flooded with unnecessary emails? No problem! You can simply delete one or more aliases responsible for this inconvenience.
Now you know how to create and use an Outlook alias! To complete your communication strategy, remember to create your own Outlook signature templates using our signature creation and management tool.
Yes, with the 'Campaigns' offer, it is possible to track the number of clicks on the email signatures of all your employees in the 'Statistics' area of the platform.
You can then access a detailed or global view of the number of clicks on the email signatures of each employee. You can use the search option to target a specific signature or a given period. Finally, you have the possibility to export all statistics to an Excel document.
If you launch campaigns with banners inserted in your email signatures, you can also access their performance via this same space.
With Letsignit, you can easily add social network icons in your collaborators' email signatures and link to your company pages. Also, our "attributes" feature allows you to manage personalized URLs for each of your collaborators such as their individual LinkedIn profile.
And that's not all: you can add links to an appointment-setting application, allow your customers to leave reviews easily, and integrate our 'Chat on Teams' widget to let anyone start a discussion via Microsoft Teams chat.
It’s up to you! As an administrator of the Letsignit platform, you choose whether or not to grant modification rights to your employees. These permissions are managed on an attribute-by-attribute basis, which means that you can decide to allow the employee to change their phone number, but not the address of your premises, for example.
This feature applies to all attributes in your directory, including custom attributes created on Letsignit. When your employees change one or more attributes, your directory is obviously not affected.
It often happens that employees make their email signature their own: custom format, bad fonts, colors inconsistent with the brand standards... all of this has an impact on your brand!
A consistent visual identity is considered authentic and outperforms a perceived weak one by 20%. And, your customers are 2.4 times more likely to buy your products.
With Letsignit, take back control over your brand identity by standardizing all your email signatures. Our tool has many features that allow you to customize your signatures by department, by audience or by subsidiary. Not to mention the possibility of carrying out campaigns within your email signatures thanks to our Campaign offer.
What is the user experience like for our employees?
In both cases:
In short, they have autonomy in their email signature, but you keep control on the field, signatures, and banners they can edit or use.
With our "multi-signature" feature, your employees can benefit from multiple email signatures. No technical manipulation is required. Thanks to our Add-in for Outlook or the desktop app, they can change their email signatures as they wish with just a few clicks.
Regarding the creation of email signatures, you can make several variations such as:
Everything has been thought of to go further in the personalization process based on the recipient of your emails.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
