A Bad Buzz is Never Good for Business! Especially when you know that 47% of French people have already chosen to give up on purchasing a product or service due to damage to a brand's reputation. But who hasn’t had to face a crisis? When a media storm hits, a company has to paddle hard to keep its image afloat. It’s time to pull out your best communication plan!
Combining strategy, transparency, and speed, crisis communication helps you deal with unexpected events without sinking. Here’s how to come out of a crisis with your head held high.
Imagine: a data breach, a defective product, or even an incident involving an executive… these are delicate situations that require a swift and well-managed response. This is where your main asset comes into play: a well-orchestrated crisis communication.
You need to:
Mastering your communication will prevent a free fall. Even better, it can help you come out of the ordeal stronger (promise!)! A brand that handles a crisis well shows it can steer the ship even in a storm.
Think the sky is falling on your head? Think again, most crises that hit companies are classics:
In a crisis, there are two key words: transparency and responsiveness. Translation: respond quickly and never try to sugarcoat the truth! You want to reassure your audience and prevent rumors from taking over.
So:
To avoid chaos, make sure everyone, from the CEO to the assistant, is on the same page.
Here are the golden rules:
This way, you limit mistakes and missteps while gaining credibility with your stakeholders.
When the crisis knocks on your door, several scenarios are available to you:
This strategy will determine the potential impact of your communication, so make the right choice!
Your crisis communication plan is your lifeline in a hurricane. In business, just like in the middle of the ocean, you need to be ready to act in the blink of an eye. And watch out for sharks!
Here are the steps to set it up:
In a crisis, a critical question arises: who should you prioritize to protect your reputation? Every audience matters, but some require special attention:
Analyze their needs, anticipate their questions, and tailor your messages to each one. In short, treat them well!
Like Lucky Luke, who draws faster than his shadow, always be one step ahead with scenarios prepared for any situation. Prepare clear messages that acknowledge the problem, provide facts, and describe corrective actions.
Tip from the chef: Test these messages during simulations to react quickly and effectively when the real crisis hits.
Not just anyone can be Madam Irma, but you can still identify potential threats to your reputation and business in advance. This way, you’ll be better prepared when a crisis strikes!
To do this, regularly assess risks by considering market trends, consumer expectations, and competitor behavior. Integrate these analyses into your overall strategy to identify weaknesses and vulnerabilities, and be ready to react quickly when needed.
As the old saying goes, it’s better to prevent than to cure!
Tic and Tac, the Rangers of Risk, remind you of something? Learn from them: a good crisis plan starts with an elite team!
It’s a crisis unit, trained and equipped with key members from various departments (communication, human resources, legal, etc.) for a coordinated response. Together, they establish rapid activation protocols that are regularly tested through simulation exercises. With them, even the worst crisis will feel like a walk in the park!
Here it is, the crisis is here! No time to lose, it’s time to activate your action plan:
Each crisis is another lesson in your survival manual. So, once the storm has passed, it’s crucial to debrief with your teams to analyze the mistakes and successes. What worked? What didn’t work? What improvements can be made?
You can also call on an external audit for an objective view of your crisis management. Every ordeal is an opportunity to improve for next time!
The key is not falling, but knowing how to get back up.
Traditional media, social networks, press, SMS, emails, and email banners: each channel offers unique advantages for successful crisis communication. Choosing and adapting the message to each channel is essential:
Finally, consistency is key: making sure all channels deliver a harmonized message boosts the credibility of your response and avoids confusion.
Also, make sure to include information about the measures taken to resolve the crisis, as this shows your commitment to correcting the situation.
Lastly, we’ll repeat it because it’s essential: be quick and get your press release out as fast as possible!
Journalists are like judges and live witnesses of your crisis, capable of making or breaking your company’s reputation. That’s why it’s essential to establish a strong relationship with them!
So:
Social media is your hotline with the public: monitor discussions, respond quickly, and adapt your tone to each platform (Instagram is not LinkedIn!).
Organize live Q&As to engage in dialogue and calm things down. Eye-catching visuals, like infographics or videos, can also grab attention and communicate your message more effectively.
Measure the impact in real-time to adjust your communication strategy and maintain control of the narrative. Otherwise, you risk ending up in less well-intentioned hands!
“It takes twenty years to build a reputation. Five minutes to destroy it.” This quote by billionaire and philanthropist Warren Buffet perfectly illustrates bad buzz on the internet. In truth, there are ways to shield yourself from a crisis before it spreads all over the web!
By working with these crisis specialists, you will benefit from their expertise in creating solid, tailor-made crisis communication plans.
As a bonus, these professionals can also train your employees to enhance their crisis management skills.
Because a well-prepared team for scandal is your best asset to navigate a crisis with minimal damage, nothing beats regularly sending your team to training!
But reassure them: we won’t send them back to school. Training involves practice: setting up crisis simulations, role-playing, and decision-making exercises under pressure. These activities will allow your teams to get hands-on experience and improve their ability to react quickly.
The chef’s tip: Also integrate specific training on emergency communication and stress management.
To know if your crisis management is a success (and not a disaster), remember to analyze it in real-time! Equip yourself with monitoring and analysis tools to track media coverage and consumer reactions. Keep an eye on the right indicators: response speed, social media buzz, financial impact, and public opinion. These figures are your compass to navigate the storm and identify areas for improvement.
You’ve got it, during a crisis, every detail counts, including how you use your banners and email signatures.
Add a visual banner to your emails to quickly inform your contacts of an ongoing situation, keeping the message concise and clear. A well-designed banner immediately grabs attention without weighing down the message.
The key is to adopt a calm, reassuring, and professional tone while maintaining consistency with the rest of your communication during the crisis.
In short: everything is under control!
Yes, with the 'Campaigns' offer, it is possible to track the number of clicks on the email signatures of all your employees in the 'Statistics' area of the platform.
You can then access a detailed or global view of the number of clicks on the email signatures of each employee. You can use the search option to target a specific signature or a given period. Finally, you have the possibility to export all statistics to an Excel document.
If you launch campaigns with banners inserted in your email signatures, you can also access their performance via this same space.
With Letsignit, you can easily add social network icons in your collaborators' email signatures and link to your company pages. Also, our "attributes" feature allows you to manage personalized URLs for each of your collaborators such as their individual LinkedIn profile.
And that's not all: you can add links to an appointment-setting application, allow your customers to leave reviews easily, and integrate our 'Chat on Teams' widget to let anyone start a discussion via Microsoft Teams chat.
It’s up to you! As an administrator of the Letsignit platform, you choose whether or not to grant modification rights to your employees. These permissions are managed on an attribute-by-attribute basis, which means that you can decide to allow the employee to change their phone number, but not the address of your premises, for example.
This feature applies to all attributes in your directory, including custom attributes created on Letsignit. When your employees change one or more attributes, your directory is obviously not affected.
It often happens that employees make their email signature their own: custom format, bad fonts, colors inconsistent with the brand standards... all of this has an impact on your brand!
A consistent visual identity is considered authentic and outperforms a perceived weak one by 20%. And, your customers are 2.4 times more likely to buy your products.
With Letsignit, take back control over your brand identity by standardizing all your email signatures. Our tool has many features that allow you to customize your signatures by department, by audience or by subsidiary. Not to mention the possibility of carrying out campaigns within your email signatures thanks to our Campaign offer.
What is the user experience like for our employees?
In both cases:
In short, they have autonomy in their email signature, but you keep control on the field, signatures, and banners they can edit or use.
With our "multi-signature" feature, your employees can benefit from multiple email signatures. No technical manipulation is required. Thanks to our Add-in for Outlook or the desktop app, they can change their email signatures as they wish with just a few clicks.
Regarding the creation of email signatures, you can make several variations such as:
Everything has been thought of to go further in the personalization process based on the recipient of your emails.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
