You've created your stunning desktop email signature, but you're disappointed that it doesn't display properly on your mobile devices?
What if we told you that creating a mobile email signature is surprisingly simple?
So why wait? Stop hesitating before sharing your email signature with your entire network, no matter which device you use! Here's how to set up an email signature on iPhone and Android, whether you're on Team Outlook or Team Gmail!
Still not convinced about the value of a mobile email signature?
Here are a few reasons that should persuade you to set one up:
Want to set up a signature from your smartphone?
Here are two possible scenarios:
When creating an email signature from scratch, consider your color palette carefully. A consistent color palette across all your communications helps maintain brand identity and creates a professional sign-off that your whole team can use.
Setting up your mobile email signature requires different approaches depending on your email client. The best mobile email applications offer various customization options, allowing you to create a custom email signature that reflects your personal touch while maintaining professionalism.
Here are some step-by-step guides based on your device :
To add a mobile email signature on iPhone using Apple Mail, follow these steps:
At this point, it’s quite possible that your signature won’t display 100% correctly.
Why?
Because the iPhone's signature editor is basically just a simple text editor, not an HTML editor.
But here's a practical workaround:
By default, the app used to send emails on Android is Gmail. So, if you're on an Android device, or on iPhone with the Gmail app, follow this process:
Note that the mobile version offers fewer formatting options than on a computer. However, you can still easily include your full name, title, phone number, and essential contact details including your email address.
Pro tip: for a more elaborate signature, create it first on Gmail's web version, then sync it with the mobile app. This will allow you to integrate visual elements, like a logo or clickable links, making your signature more professional, even on mobile.
To set up an Outlook signature on iPhone or Android, the process is straightforward. Follow these steps::
Pro tip: just like with Gmail, we recommend creating your signature on desktop first and then syncing it with your mobile devices. This approach gives you better control over the overall design of your signature and the information you want to display.
For Office 365 users, managing your mobile email signature requires a slightly different approach. The best way is, of course, to you a professional email signature solution, The Office 365 mobile email signature can then be synchronized across all your devices simply. This ensures consistency in your professional communications and provides an effective sign-off regardless of which email client you're using.
When setting up your Office 365 mobile signature, make sure to include essential contact information such as your phone number and email address to create a comprehensive professional sign-off.
Adding visual elements to your mobile signature can significantly enhance its impact. An email signature with image requires careful consideration of file sizes and formatting to ensure optimal display across different devices and email clients.
When including images in your mobile signature, consider adding a mobile phone icon for email signature to make your contact information more visually appealing. This small visual cue can help recipients quickly identify your phone number within your signature.
Best practices for images in mobile signatures:
Including your phone number in email signature is crucial for professional communication. Your phone number should be clearly visible and formatted consistently across all devices. When displaying contact information, consider using a mobile phone icon for email signature to make it more visually distinctive.
For international contacts, always include your country code with your phone number to ensure global accessibility. This attention to detail contributes to creating the perfect mobile email signature that serves your professional needs.
To ensure your mobile signature displays correctly, you'll need to pay attention to certain formatting elements.
For more details, check out our article on email signature dimensions.
And if you're the type who wants to optimize things further, test your signature on different Android and iPhone screen models to make sure it displays correctly.
To improve the readability of your signature, make sure to prioritize simplicity!
For example:
Creating an email signature in Microsoft applications requires understanding the specific formatting requirements of each platform. Whether you're using Outlook mobile, Office 365, or other Microsoft email clients, consistency in your signature design is essential.
Microsoft applications provide basic templates that can serve as a good starting point for your custom email signature. These templates help ensure your signature maintains professional standards while allowing for some personalization. However, for organizations requiring advanced branding features or enterprise-level consistency across their whole team, additional solutions may be needed to achieve more sophisticated results.
Modern email clients offer advanced features for creating sophisticated mobile signatures. Some users even experiment with a different mobile signature for internal communications, though this should be used judiciously in professional settings.
Features available in most email clients:
For more advanced needs, consider:
While native email clients work well for individual users, organizations looking to create a comprehensive sign-off that truly represents both personal touch and consistent brand identity often benefit from specialized signature management solutions.
Automated solutions ensure that your whole team maintains consistent branding and professional standards across all email communications. These platforms often provide templates and management tools that make it easy to deploy signatures organization-wide.
If that's the type of product you're looking for, feel free to test our platform today or get in touch with our team!
Yes, with the 'Campaigns' offer, it is possible to track the number of clicks on the email signatures of all your employees in the 'Statistics' area of the platform.
You can then access a detailed or global view of the number of clicks on the email signatures of each employee. You can use the search option to target a specific signature or a given period. Finally, you have the possibility to export all statistics to an Excel document.
If you launch campaigns with banners inserted in your email signatures, you can also access their performance via this same space.
With Letsignit, you can easily add social network icons in your collaborators' email signatures and link to your company pages. Also, our "attributes" feature allows you to manage personalized URLs for each of your collaborators such as their individual LinkedIn profile.
And that's not all: you can add links to an appointment-setting application, allow your customers to leave reviews easily, and integrate our 'Chat on Teams' widget to let anyone start a discussion via Microsoft Teams chat.
It’s up to you! As an administrator of the Letsignit platform, you choose whether or not to grant modification rights to your employees. These permissions are managed on an attribute-by-attribute basis, which means that you can decide to allow the employee to change their phone number, but not the address of your premises, for example.
This feature applies to all attributes in your directory, including custom attributes created on Letsignit. When your employees change one or more attributes, your directory is obviously not affected.
It often happens that employees make their email signature their own: custom format, bad fonts, colors inconsistent with the brand standards... all of this has an impact on your brand!
A consistent visual identity is considered authentic and outperforms a perceived weak one by 20%. And, your customers are 2.4 times more likely to buy your products.
With Letsignit, take back control over your brand identity by standardizing all your email signatures. Our tool has many features that allow you to customize your signatures by department, by audience or by subsidiary. Not to mention the possibility of carrying out campaigns within your email signatures thanks to our Campaign offer.
What is the user experience like for our employees?
In both cases:
In short, they have autonomy in their email signature, but you keep control on the field, signatures, and banners they can edit or use.
With our "multi-signature" feature, your employees can benefit from multiple email signatures. No technical manipulation is required. Thanks to our Add-in for Outlook or the desktop app, they can change their email signatures as they wish with just a few clicks.
Regarding the creation of email signatures, you can make several variations such as:
Everything has been thought of to go further in the personalization process based on the recipient of your emails.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
Changing your mobile email signature depends on your email client:
Remember to test your updated signature across different devices to ensure proper formatting and functionality.
Creating a mobile friendly email signature requires attention to specific design elements. Your email client should support responsive design that adapts to different screen sizes. When crafting your mobile signature, remember that simplicity is key for the best mobile email experience.
To add your mobile number to your email signature, simply include it in your contact information section. Format it clearly with your country code for international recognition. Most email clients allow you to make phone numbers clickable on mobile devices, enabling recipients to call you directly from the signature.
To enhance your professional image with your mobile signature, you can also add a logo. To do this, you can directly copy your image from your gallery into the signature field (see the steps above, which may vary depending on whether you use Mail, Gmail, or Outlook). If the image format doesn't seem to work, consider copying a logo in HTML format instead.
Additionally, make sure to resize your logo to about 80x80 pixels to ensure its visibility without overwhelming the screen. Opt for a PNG format with a transparent background for better visual integration.
If your Gmail signature is not showing on mobile, there could be several reasons for this. By default, Gmail uses a specific signature on mobile devices, different from the one set up on the web version.
To check and modify this, open the Gmail app on your phone, go to settings, select your account, and then "Mobile Signature." If this option is not enabled or configured, the signature will not appear in emails sent from your mobile.
Make sure the app is up to date. If needed, follow the steps mentioned earlier (in the section "How to create a signature on Gmail (iPhone and Android)?").
If your Outlook signature is not showing on mobile, it could be due to several reasons. If your signature is not synchronized by default from your computer, you may need to configure a separate signature on the Outlook mobile app.
In this case, open the Outlook app on your phone, go to settings, select your account, then go to "Signature." If your signature is not appearing, make sure to add it.
If needed, follow the steps mentioned earlier (in the section "How to add a signature on Outlook (iPhone and Android)"). If the signature is not configured there, it will not appear in your emails sent from the mobile app.
Mobile signatures may sometimes display incorrectly, especially if they were created in image format. To fix this issue, create your signatures in HTML format and make sure to simplify the code as much as possible. It's also recommended to replace images with alternative text to ensure readability in case the images don't load. If issues persist, you can test your signature with specialized online tools that simulate how it will appear on various devices and apps.
Synchronizing signatures between desktop and mobile ensures a consistent professional image across all your devices. Outlook 365 now offers integrated signature synchronization between desktop and mobile. For Gmail, simply enable synchronization in your Google account settings. For businesses looking to synchronize signatures directly with their Active Directory, cloud solutions like Letsignit allow for automatic synchronization and harmonization of signatures for all employees. This more comprehensive approach eliminates the need for manual updates on each device.
