Email signatures need no introduction! This fantastic tool allows you to make your communication more impactful and promote your business. And you can do it (almost) without thinking about it.
But how do you add an email signature to Gmail, Google's email service? You'll see that in just a few clicks, you can automatically add a professional signature to all your correspondence.
To add a professional signature to Gmail, Google's email service, you can do so in several ways:
So, are you ready to get started? We'll explain how to set up a signature in Gmail in different formats and on different platforms according to your needs.
To create your email signature directly in the web version of Gmail:
That's it, your Gmail signature is ready! It will now automatically appear in the types of messages (new emails, replies, all emails) that you selected during setup.
Need to quickly create an email signature and only have your smartphone? The Gmail mobile app lets you set up a simple email signature in just a few steps.
Please note: only the signature set on the mobile app will appear in emails sent from your smartphone. The Gmail mobile signature is also quite basic: you can only enter text, and it is not possible to include images, logos, or links. For a more elaborate signature on all your platforms, it is best to use a third-party solution such as Letsignit, or use a simplified version of your professional signature.
To set up a simple and effective professional signature from your iPhone, follow these steps:
Here's how to create a simple email signature on the Gmail app for Android:
First of all, a clarification is in order! When you want to create a Gmail signature with an image, this can mean:
First, follow the steps described above to create a signature from Gmail web.
After clicking on Create, enter your signature text and then click on the Insert image icon (table-shaped symbol). Then choose your image from your computer or from Drive, resizing it if necessary.
At this stage, you can also add a clickable link by selecting the image and then clicking Insert link.
Start by creating your signature in image format using a graphics editor such as Canva, or using an email signature generator. Choose JPG or PNG format and a width of 600 px, with a file size of less than 100 KB. Download and save your image to your computer or Drive.
Follow the steps described in the previous section on adding images, and add your email signature in image format. You can also add a clickable link directly to your signature.
It is also possible to integrate an HTML signature into Gmail. To do this, generate the HTML code from a signature editor such as HubSpot. Simply copy this HTML code, if your tool offers it, or open the visual rendering in your browser and copy it.
Then follow the steps described above to find the section dedicated to creating signatures. Paste the HTML code into the signature editing field. You can test the result by sending yourself a test email to make sure the signature displays correctly and the links work.
Yes, it is entirely possible to create and use different email signatures in Gmail. The signature feature works by automatically adding a predefined block of text, images, and links to your outgoing emails. For example, you can set a different automatic signature by default for your replies and for your new emails.
Each time you create a new email signature, it is saved in the section dedicated to signatures.
To change your email signature "on the fly":
Have you launched new offers, changed jobs, or need to add a disclaimer to your signature?
It's time to update your email signature. Changing it is easy:
To remove or delete your Gmail signature :
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See? Adding an email signature in Gmail is a piece of cake! To make your life easier and your communication even more effective, consider setting up Gmail rules.
Yes, with the 'Campaigns' offer, it is possible to track the number of clicks on the email signatures of all your employees in the 'Statistics' area of the platform.
You can then access a detailed or global view of the number of clicks on the email signatures of each employee. You can use the search option to target a specific signature or a given period. Finally, you have the possibility to export all statistics to an Excel document.
If you launch campaigns with banners inserted in your email signatures, you can also access their performance via this same space.
With Letsignit, you can easily add social network icons in your collaborators' email signatures and link to your company pages. Also, our "attributes" feature allows you to manage personalized URLs for each of your collaborators such as their individual LinkedIn profile.
And that's not all: you can add links to an appointment-setting application, allow your customers to leave reviews easily, and integrate our 'Chat on Teams' widget to let anyone start a discussion via Microsoft Teams chat.
It’s up to you! As an administrator of the Letsignit platform, you choose whether or not to grant modification rights to your employees. These permissions are managed on an attribute-by-attribute basis, which means that you can decide to allow the employee to change their phone number, but not the address of your premises, for example.
This feature applies to all attributes in your directory, including custom attributes created on Letsignit. When your employees change one or more attributes, your directory is obviously not affected.
It often happens that employees make their email signature their own: custom format, bad fonts, colors inconsistent with the brand standards... all of this has an impact on your brand!
A consistent visual identity is considered authentic and outperforms a perceived weak one by 20%. And, your customers are 2.4 times more likely to buy your products.
With Letsignit, take back control over your brand identity by standardizing all your email signatures. Our tool has many features that allow you to customize your signatures by department, by audience or by subsidiary. Not to mention the possibility of carrying out campaigns within your email signatures thanks to our Campaign offer.
What is the user experience like for our employees?
In both cases:
In short, they have autonomy in their email signature, but you keep control on the field, signatures, and banners they can edit or use.
With our "multi-signature" feature, your employees can benefit from multiple email signatures. No technical manipulation is required. Thanks to our Add-in for Outlook or the desktop app, they can change their email signatures as they wish with just a few clicks.
Regarding the creation of email signatures, you can make several variations such as:
Everything has been thought of to go further in the personalization process based on the recipient of your emails.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If your Gmail signature isn't displaying correctly, check the following: ensure images are under 100 KB and properly linked, verify HTML code is correctly formatted, clear your browser cache, check that the signature is enabled in default settings, and send a test email to yourself. For mobile issues, remember that only text signatures work on the Gmail mobile app.
You can find free email signature templates on various types of websites. Online graphic design and editing software such as Canva offers a wide range of high-quality signature templates. Some websites specialize in quick and intuitive email signature creation, such as HubSpot and Wisestamp. Finally, for a complete solution for creating and managing your business signatures, call on an expert in the field such as Letsignit (that's us!). Take a look at our examples of professional email signatures.
The term "footer," rarely used in Gmail, refers to the bottom of the page, more specifically the space dedicated to the email signature. For this reason, the two words are often confused, but there is a slight distinction, since the signature refers to the text/visual insert, and the footer refers to the location where this insert is placed.
