Product recalls, bad buzz on social media, data leaks… A crisis can arise without warning!
If it happens, you must be able to react quickly to limit the damage, preserve your reputation, and restore the trust of your customers, partners, or employees. Large companies usually have the financial and human resources to manage crises, but this is less often the case for SMEs…
To inspire you with practices that work and avoid recurring mistakes, we have selected some examples of successful (or clearly failed) crisis communications.
Follow the guide!
We won’t lie to you, real-life examples are often more insightful than theoretical speeches. To understand the stakes of crisis communication and learn from solutions that have proven successful, we suggest you look at some successful experiences that are now considered models in the field.
But to highlight the pitfalls to avoid, we have also chosen to analyze some dramatic failures.
To disappoint you a little, no company is immune to a crisis.
Who hasn’t heard of a food product recall due to contamination by listeria or salmonella? A medical scandal that made headlines, like the Mediator case or the PIP implants scandal? Or a company or organization announcing a data leak of customer or user information following a cyberattack?
Although companies in the food, health, and tech sectors are particularly exposed, all organizations must be prepared to face a reputational crisis. You too!
Crisis communication refers to the actions taken to inform, reassure, and control the impact of a negative event on your company’s image.
First tip: anticipate to avoid last-minute improvisations that often turn disastrous. List the risks your organization faces, create scenarios, and think about the actions to implement when such a situation arises.
This is where crisis communication examples come into play, offering valuable lessons and ideas to inspire your own approach.
Let’s start by looking at a crisis recovery that is considered a true success by communication professionals.
What was the result? First, no new victims have been reported since the 1980s. This response has already saved lives! In the short term, the company’s revenue and stock price obviously dropped. But Johnson & Johnson’s leaders unanimously recognize that this transparency choice helped restore consumer trust and saved the brand. Customers and investors quickly returned to the company, and Johnson & Johnson remains one of the leaders in the pharmaceutical market. Fun fact: James Burke even received the Presidential Medal of Freedom in 2000 for placing the public’s interests above those of his company!
You will easily understand why this example of crisis management combining reactivity and transparency is now considered a model in the field.
These measures, combined with transparent and proactive communication, allowed the platform to demonstrate its commitment to the issue and restore its credibility.
What does this example teach us? That a quick and transparent crisis management, which acknowledges the company’s mistakes rather than trying to minimize them, and is coupled with concrete actions to correct the situation, helps overcome a bad buzz and maintain a good reputation.
Not all stories end well, and it is also interesting to look at examples of crisis communication that turned out to be dramatic failures.
Only belatedly did Pepsi decide to pull the ad and apologize, without truly engaging in dialogue with the affected communities. The damage was already done, and netizens did not hesitate to criticize the lack of reactivity and sincerity.
Let’s stay in the U.S.
The mistreatment of the passenger, combined with poor crisis communication, projected an image of abuse of power and disconnection that severely impacted the airline’s reputation.
What do these different failed crisis communication examples highlight? Well, that certain common mistakes inevitably lead to failure. As you might have guessed, the enemies of a successful crisis resolution are:
Success or failure, examples provide valuable lessons to anticipate, react to, and manage your crisis situations.
Here are some tips to inspire you and set up an effective crisis communication strategy, step by step.
Look at the actions taken by companies to handle the crisis. For each case studied, list what worked and what failed, and analyze the public’s reactions.
For example, Johnson & Johnson’s reactivity and transparency during the Tylenol crisis helped restore consumer trust, while United Airlines’ lack of empathy seriously tarnished its reputation.
These observations should guide your priorities: prioritize human and transparent responses, while avoiding awkward justifications.
While some practices are good to adopt regardless of your size or sector, others may not be replicable at your scale if you run a small business.
For example, you won’t be able to conduct mass communication on social media if you have a limited audience or will find it difficult to invest in expensive monitoring tools used by large companies.
Therefore, you must be creative in adapting these best practices to your scale and relevant channels (local media, emails…).
As we saw, crisis communication relies heavily on anticipation.
You should set up a crisis monitoring process, as well as track best practices. Encourage your teams to attend training or conferences on the subject to maintain a high level of preparedness. Then, regularly audit your plan to ensure it includes current trends and remains relevant!
Some communication tools are incredibly effective for managing a crisis.
This is the case with monitoring tools like Google Alerts or some specialized platforms (Hootsuite, Brandwatch…) that allow you to track mentions, hashtags, and keywords related to your company to identify issues before they escalate into a crisis.
Meanwhile, social media is often the first point of contact between your organization and your customers. They help you spread messages in real-time, control the narrative, and monitor what’s being said about you.
If you face a crisis, you can share different types of content on your accounts, such as press releases to provide an official version of events that aligns with what you’ve communicated in the media. You can also post a video of a statement from the company’s leader. This makes the communication more human, clarifies the organization’s position, and helps grab attention. This format is particularly effective for offering apologies or announcing corrective measures.
In all cases, your posts should be clear, empathetic, and adapted to each platform to ease tensions rather than making things worse.
A fast and incredibly effective communication tool when the words are carefully chosen, email remains a very useful digital tool to limit rumors, respond to public concerns, and restore trust.
As with any communication action, don’t forget to follow certain best practices, such as maintaining visual consistency between your banner and your brand image, regularly updating the information to avoid obsolescence, and opting for simple messages.
For this, don’t hesitate to turn to a ready-to-use signature template like the ones we offer!
Yes, with the 'Campaigns' offer, it is possible to track the number of clicks on the email signatures of all your employees in the 'Statistics' area of the platform.
You can then access a detailed or global view of the number of clicks on the email signatures of each employee. You can use the search option to target a specific signature or a given period. Finally, you have the possibility to export all statistics to an Excel document.
If you launch campaigns with banners inserted in your email signatures, you can also access their performance via this same space.
With Letsignit, you can easily add social network icons in your collaborators' email signatures and link to your company pages. Also, our "attributes" feature allows you to manage personalized URLs for each of your collaborators such as their individual LinkedIn profile.
And that's not all: you can add links to an appointment-setting application, allow your customers to leave reviews easily, and integrate our 'Chat on Teams' widget to let anyone start a discussion via Microsoft Teams chat.
It’s up to you! As an administrator of the Letsignit platform, you choose whether or not to grant modification rights to your employees. These permissions are managed on an attribute-by-attribute basis, which means that you can decide to allow the employee to change their phone number, but not the address of your premises, for example.
This feature applies to all attributes in your directory, including custom attributes created on Letsignit. When your employees change one or more attributes, your directory is obviously not affected.
It often happens that employees make their email signature their own: custom format, bad fonts, colors inconsistent with the brand standards... all of this has an impact on your brand!
A consistent visual identity is considered authentic and outperforms a perceived weak one by 20%. And, your customers are 2.4 times more likely to buy your products.
With Letsignit, take back control over your brand identity by standardizing all your email signatures. Our tool has many features that allow you to customize your signatures by department, by audience or by subsidiary. Not to mention the possibility of carrying out campaigns within your email signatures thanks to our Campaign offer.
What is the user experience like for our employees?
In both cases:
In short, they have autonomy in their email signature, but you keep control on the field, signatures, and banners they can edit or use.
With our "multi-signature" feature, your employees can benefit from multiple email signatures. No technical manipulation is required. Thanks to our Add-in for Outlook or the desktop app, they can change their email signatures as they wish with just a few clicks.
Regarding the creation of email signatures, you can make several variations such as:
Everything has been thought of to go further in the personalization process based on the recipient of your emails.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
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