If you had a superpower, which one would you choose? For our part, neither teleportation nor levitation, but the ability to send emails at any time, without even thinking about it. Oh, but wait a second... It's possible with Gmail, thanks to message scheduling!
Today we’ll explain how to schedule emails, set up automatic replies, and even create recurring messages — multitasking that would make The Flash jealous!
There are different techniques to schedule an email to be sent at a set date and time. You can:
Yes! Gmail offers a feature that allows you to schedule important emails to be sent later. You can write a message now and choose to send at a set date and time that suits you.
This is a really handy feature with a myriad of benefits:
You don't need to be Professor X to understand how to schedule an email on Gmail. Once you've created your professional email address, here's how to do it in just a few clicks on your various devices.
To schedule an email on the Gmail mobile app, the procedure is the same whether you are using an iPhone/iPad or an Android device:
It is entirely possible to schedule an email to be sent with Gmail, even when your device (computer or mobile) is turned off. This is because the email is sent by the Google server and not your device. So you can turn off your screen with peace of mind: Super Server takes care of the rest.
Also take a look at the Gmail synchronization options to make your correspondence easier, wherever you are.
Gmail does not offer a native (directly integrated) message scheduling feature on its chat. To get around this limitation, you can use a bot, a small external application that allows you to automate the sending of your instant messages. Google Apps Script, for example, allows you to send scheduled messages.
Please note: this application requires some coding knowledge. If this isn't your strong suit, leave it to your company's IT department!
Want to set up an automatic reply for your incoming emails without having to think about it? Here's how to do it.
It is not possible to set up an automatic reply on the Gmail mobile app. However, if you only have your smartphone handy, you can easily get around this limitation by going to Gmail from your mobile browser and following the steps above.
Gmail does not allow you to send recurring emails natively. To do this, you will need to use a third-party tool such as Google Apps Script or Zapier, which allows you to automate certain tasks on Gmail. However, please note that Google Apps Script requires some coding knowledge, while Zapier is simpler and code-free.
If you use Zapier:
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You now have a superpower: the ability to schedule an email on Gmail at the speed of light. But wait, look up there... Is it a bird? Is it a plane? No, it's your email scheduled last night flying through the virtual sky towards your correspondent!
Yes, with the 'Campaigns' offer, it is possible to track the number of clicks on the email signatures of all your employees in the 'Statistics' area of the platform.
You can then access a detailed or global view of the number of clicks on the email signatures of each employee. You can use the search option to target a specific signature or a given period. Finally, you have the possibility to export all statistics to an Excel document.
If you launch campaigns with banners inserted in your email signatures, you can also access their performance via this same space.
With Letsignit, you can easily add social network icons in your collaborators' email signatures and link to your company pages. Also, our "attributes" feature allows you to manage personalized URLs for each of your collaborators such as their individual LinkedIn profile.
And that's not all: you can add links to an appointment-setting application, allow your customers to leave reviews easily, and integrate our 'Chat on Teams' widget to let anyone start a discussion via Microsoft Teams chat.
It’s up to you! As an administrator of the Letsignit platform, you choose whether or not to grant modification rights to your employees. These permissions are managed on an attribute-by-attribute basis, which means that you can decide to allow the employee to change their phone number, but not the address of your premises, for example.
This feature applies to all attributes in your directory, including custom attributes created on Letsignit. When your employees change one or more attributes, your directory is obviously not affected.
It often happens that employees make their email signature their own: custom format, bad fonts, colors inconsistent with the brand standards... all of this has an impact on your brand!
A consistent visual identity is considered authentic and outperforms a perceived weak one by 20%. And, your customers are 2.4 times more likely to buy your products.
With Letsignit, take back control over your brand identity by standardizing all your email signatures. Our tool has many features that allow you to customize your signatures by department, by audience or by subsidiary. Not to mention the possibility of carrying out campaigns within your email signatures thanks to our Campaign offer.
What is the user experience like for our employees?
In both cases:
In short, they have autonomy in their email signature, but you keep control on the field, signatures, and banners they can edit or use.
With our "multi-signature" feature, your employees can benefit from multiple email signatures. No technical manipulation is required. Thanks to our Add-in for Outlook or the desktop app, they can change their email signatures as they wish with just a few clicks.
Regarding the creation of email signatures, you can make several variations such as:
Everything has been thought of to go further in the personalization process based on the recipient of your emails.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
If sending emails has an impact, non-optimized email signatures also have an impact. An unsuitable format or an image that is too heavy considerably increases the size of your signatures... and therefore, your emails.
As a responsible economic actor, we contribute to reducing our CO2 emissions and those of our customers in several ways:
As we are increasingly involved in sustainability initiatives, our priority in 2023 is to develop even more green IT functionality.
